Public Shelter Organization And Staff (1963)

[Music] I haven't seen him yet but he better hurry we're filling up fast how many in there no I have set that right inside below when you go in then think of an Arlo I count 23 how many do you have 23 tray 23 yes that's right go we're getting filled up step right outside there's something to Collin everything under control they used to be okay so far try the place outside to settle down and I'll be right in how many do you have so far with your family 26 plus the three of us well keep moving then I'll see how it's going more things yes I'm not sure but I don't think all the staff members are here all right this is the shelter manager his first job is to get the respect and competence of the shelter occupant ladies may I have your attention please my name is Phil Collins I'm your shelter manager I just want you to know that there is a manager there is a plan and there is a trained staff to administer it now our entire staff hasn't arrived yet but I'll introduce them to you when they do in the meantime please fill out these registration forms that are being passed around and if you have any questions you can ask one of the staff at a later time thank you very much yes sure miss did your family get in yes fine obviously a help and sanitation team check out I was setting up sanitation facilities the medical supplies are all in I'll be with you in a minute we have a medical unit set up so we're ready to take care of anybody who might become sick now I haven't seen bill Cummings around here yet but would you check out the water supply for him right now what is it sorry to bother you sir I just wanted to let you know average control sir good and the radio checks out well now we'll see how well we've done our homework yes [Music] I hope the rest on the staff gets here your son a while but we'll stick with the regular plan and shall we try to keep them all busy yes mr. DeCarlo wants us to stick to the regular plan they've been planning a long time and all that time trying to proceed just what it would be like this group is fortunate they have planned well and they have this their shelter operations plan the organization in black and white the manager and his staff have recruited and trained their personnel and have anticipated every shelter function mr. McCauley yeah please what's your count so far we had 57 57 that's topping our oh snap isn't here yet well we're cold Oh George well gentlemen I guess that indicates the good pre-attack organization doesn't guarantee that you'll have a poll staff when the chips are down does it no sir but the crowd seems to settle down water power ventilation are okay and we are checking the pool a good beginning and some of the staff were here two deputies two of the six team leaders plus a Ray deaf man and four team members it's a nucleus to build on it's up to manager Collins now now who did it make it supply and maintenance information and training safety feeding well left to find replacements for them Oh what speaking of feeding uh Jim would you see that the coffee's passed around as soon as possible of course [Music] [Music] we locate the trouble you know the old saying if you hear the Thunder you haven't been hit well we're in the dark but we're still here during our summer stay we're going to do it because we are an organized plan may seem too rigid to cope with the unexpected but it's up to the manager and the staff to apply it just one other thing books we are inputs at the control center downtown and so far there is no way the city staffing shelter life with a skeleton staff is another of those unexpected things but again if you have a plan you're ready for it it's prepared pre attack and serves as a guide for management among other things it provides general information on the organization of the shelter and of the staff it should include the Office of Civil Defense guide for community fallout shelter management and ever-ready refresher on management practice here should be filed a letter from town officials it should be posted prominently in the shelter to provide visible evidence of the managers authority as legally vested in him the map shows locations of control centers and other public shelters they are also ready in case any of their staff members don't make it they have checked lists of the things to be done by the shelter manager and by each staff member the organization chart gives the names of the staff members and a succession of authority a brief description of the duties of the shelter staff should also be included in the shelter operations plan staff quality training and planning will determine the success of the survival effort the size of the staff is determined by the shelter its size arrangement and its special problems in this shelter some people could double up their duties but there is a team for every function to keep as many people busy as possible but regardless of its size every shelter is directed by a manager administers the shelter operations plan a program and coordinates the activities of his staff and shelter occupants he is the leader in a democratic system under the manager of the functional teams that carry out management decisions one is the health and sanitation team this team provides medical aid and maintains the health and sanitation of the shelter a safety team prevents and fights fires maintains order and provides for escape and emergencies supply and maintenance provide supplies for shelter living and proper engineering maintenance the feeding team has responsibility for the care and handling of food and setting up facilities for preparing and serving the food the buckin team provides a sleeping plan decides on buckin arrangements and as charge of cots and blankets were available the communications team sends and receives various types of messages and keeps the communications log information and training keep shelter occupants informed of happenings inside and outside the shelter and keeps them engaged in training and special activities and appeals to the intellect and Spirit to maintain morale and finally a special group of trained people maintains a radiological watch monitoring the shelter space and its environs to assure continued information on radiation levels these functions are the same in any shelter only the organization may vary with the size of the shelter leaders of the teams report to deputies of the manager and between them workout routine day by day problems leaving the manager free for matters of major policy of course shelters will have a wide variety of shapes and sizes here's the organization of a shelter with many rooms teams operate in each room and report to their room deputies they in turn report to the shelter deputies who report to the manager other shelters will have one or more large rooms for say a thousand shelter occupants each managing this number of shelter occupants would take still another organization and staff the smallest group in a shelter is the unit consisting of ten persons these units are organized into sections of ten units are 100 percent the largest group in the shelter is the division consisting of three to five sections or 300 to 500 persons from these examples you can see that the community must organize and staff shelters to suit their needs configuration size and population however even with this pre-attack preparation all of your regular staff may not be present selecting from those actually in the shoulder becomes necessary looks like an interesting group John yes sir there's plenty of talent here mr. Collins and varied too Hotel man cook policeman a minister a gym instructor and a folk singer well that's fine this will help all right think that out of this group we'd be able to find people to fill the vacancies around they're ugly oh wait pretty well square it away wouldn't you like to complete stand all right let's get at it somebody I want you to meet worried just fine listen I'd like you to meet mr. Collins mr. Bernard baseplates well we owe you a lot mr. Bernard well I'm an electrician you see mr. Collins I noticed how the lights went out I know it wasn't a power failure because in a power failure the lights get dim and then go out so I looked up your deputy in the hand you know we're lucky to have you mr. priority now we need someone to head up our supply and maintenance team and I can see by your registration form that you certainly qualify right would you do it okay very good mr. fellows here will show you our floor plan and equipment and I think you'll find that our maintenance is fairly well organized but we need experience and help thanks for getting us out of the dark come with me mr. Bernard so manager Collins begins to select staff members from shelter occupant and fill the positions of those who did not arrive mr. Collins I'd like you to meet a good prospect for taking over feeding excuse me this is mr. Dyer she runs the cafeteria over on former Street well I'm happy to know you mr. Dyer I guess by now you understand that we have a feeding problem here oh this isn't very many people we're used to cooking for 350 every day just reliable that's the kind of experience we need we have a community shelter food plan some food has been brought in already but we don't know how much I've loved it very much excuse me mrs. Donnelly we have federal stocks of food stored here now this will provide a balanced diet more than adequate for our survival right that's a wonderful idea we'll give it a break in a variety and I can think of several ways to use it well that's what we need mrs. dye our imagination will you take charge of a feeding I'd be glad yes now you'll have to decide on portion size as I try to plan for two weeks if possible you can check with mr. Stephens ear he'll tell you how our feeding plan is organized I'm sure you'll have some good suggestions all right mr. Collins don't worry about it thank you mrs. iron whether it's feeding supply and maintenance or any other shelter function there are plenty of willing non-professional but look for the experts first they have the added experience of working under pressure as well as a required skill then after they are chosen the shelter operations plan description of duties and an inventory of the available supplies can be used to help orient the speedy staff selection will add to the competence in management [Music]