AV Geeks Lunch 4-11-2024

hello everybody this is Skip eler welcome to the avgeeks lunchtime streaming show um we watch old 16mm films and uh it's very early here on Thursday because I'm getting ready to go to the orphans Film Symposium at the Museum of the moving image and meet my peers and watch some presentations about obscure rare um endangered films in video and um yeah just hang out uh so today we are watching uh films about duties of secretaries and we're going to start off with a film actually called duties of a secretary then we're going to watch the secretary's day then uh what gave me the reason and the idea to do this was I had transferred a bunch of um commercials for IBM and their Technologies in the 60s um and some of them are typewriters some of them are dictaphones and other types of devices so I figured this be a great time to watch these oh here comes the garbage truck uh anyways thanks for tuning in today if you like what you saw hit the thumbs up um um you can also go to ko-fi.com avgeeks patreon.com avgeeks or donate via super thanks I can hear it it's coming closer to the garbage truck anyways um we'll see you tomorrow Friday I mean see you tomorrow but uh I hope everybody has a great day and we'll talk to you soon bye [Music] and to turn it on just turn this switch here are the supplies letter heads envelopes carbon paper ribbon what store do I call for replacement thir and always be sure to let here are the files simple enough everything's alphabetical under the main headings factories Farms homes and so forth client names alphabetically all incoming mail and one copy of everything that goes out legal papers go in here sometimes cash too so always be sure that this is locked whenever there's no one in the office well how do you lock it remember I showed you how to open it well to lock it you do this then twirl the dial then try the handle to make sure that it's locked you're lucky to get a good job like this just out of school I know I only hope I can hold it with your school record you'll do fine just watch your p's and q's oh and don't forget there are lots of secrets in the real estate business be careful never to say a word about Mr Harmon's business or his plans never to anybody don't worry I'll remember has Miss Charles sh you the ropes Miss Hayes yes Mr Harmon she's given me good breathing fine well miss Charles I'm sorry to see you go you've certainly been a great help to me thank you Mr Harman I've really enjoyed working for you goodbye and the very best of luck I hope you like California thank you 9:00 tomorrow miss 9:00 Mr Harmon good night to you both good night good night I can see where I'm going to have a tough time filling your shoes don't worry about it he won't expect too much at first later on on you'll be depending on your own judgment making appointments Editing letters even writing them yourself geez oh it's not really so tough just keep your head and use your common sense here are the keys the front door the desk and the files thank you I think that's about all good luck thanks so much and good luck to you bye goodbye I've got a job I've got a job I've got a job and the first weekend of [Music] school the morning mail should be opened and sorted and letters arranged for the employer's attention in the order of their relative it's important to remember never to interrupt dictation since the dictator will lose his train of thought always wait until he finish the letter then go back over it with him and check any doubtful point open and sort the mail never interrupt the T don't forget Enos write down messages write never interrupt [Music] Miss Hayes yes Mr Harmon didn't you hear me Buzz bring your book for dictation yes Mr [Music] [Music] har Take a Letter Mr JB Grant Mr JB Grant Apex Corporation 103 West 7 Street City Dear Mr Grant thank you for your letter of the E we have several properties of the type in which you're interested excuse me Mr Harmon yes did you say type or types type no s now then where was I oh yes one of them a house on Worcester Road how do you spell Worcester Mr Harmon w r c s t r Worcester formerly belonging to the late Albert Robertson Robinson or Robertson btson Miss Hayes now then where was I uh belonging to the late Albert Robertson oh yes comes quite close to meeting your specifications you what never interrupt dictation specific dictator will lose his train of thought always wait until he has finished the letter is that l a u r e l yes where was I uh at the corner of Valley Road and Laura Lane oh yes is unusually handsome as you will see from the enclosed photograph and close this with the letter yes sir I should be delighted to show the houses at your convenience looking looking forward to an opportunity to be of service I remain very sincerely yours and so forth got that yes sir do you want a new paragraph after convenience did I say paragraph no sir then no paragraph that's all Miss Hazel yes sir enclosures one of the most common types of carelessness is forgetting enclosure [Music] I guess I forgot [Music] this don't correct dictation unless you're specifically told to there should be a new paragraph it's wrong I'll just fix it [Music] anyway [Music] I this a few moments ago I just simply said no paragraph s well go ahead and send it anyway good morning good morning Miss is there anything to go out yes this this letter if you wait just a second thank you Miss byebye [Music] bye-bye don't be careless carelessness is the one unforgivable sin don't be careless carelessness is the one unforgivable [Music] sin I I'm very sorry Mr Harmon carelessness is the one unforgivable sin the one unforgivable [Music] sin [Music] [Music] Mr H's office Mr George Harmon please New York is calling well I'm sorry but Mr Harmon's not in just now may I take a message please ask him to call New York operator 53 as soon as he comes in operator please leave word it's very important operator 53 New York as soon as he comes in thank [Music] [Music] you [Music] Miss Hayes oh yes Mr Harmon the file on the Johnson Farm I I can't seem to find it anywhere I've been through all the the J's and the I's and the K's and I just can't find it I don't know where it could be oh under F how stupid of me simple enough everything's alphabetical under the main headings factory farms homes and so is Mr Harmon Mr Harmon is he here no Mr Harmon's not in the office was there something will he be back soon tax is the first requisite of business etiquette always be taxable Mr Harmon's a very busy man what was it you wanted to see him about I wanted to sell sell my some shoelaces perhaps some pencils oh no not shoelaces sell my oh miss hay would you bring me the P but you said he wasn't here it better go somewhere else did you tell that lady I was out yes of course she was hardly the sort of person you would want to see hardly the sort it might interest you to know that was Miss Courtney Miss Abigail Courtney she may look slightly eccentric she can afford to she has $30 million for 10 years I've been trying to persuade her to sell her old mansion did she say anything about it well she did say something about selling something but I assumed that you assumed there goes 10 years careful campaigning nice work young lady I didn't know didn't no never take chances anybody could be a client always be tactful you never know never take chances never take chances anybody good afternoon good afternoon I think Mr Harmon is expecting me Mr O'Brien oh I'm sorry but Mr Harmon is out I have no record of an appointment Mr O'Brien why I made the date a week ago Wednesday the 23rd at 4:30 Wednesday well maybe you can at least tell me where he is well yes he he's seeing major patteron of the Argy company Argy eh they're getting ready to close a big deal Mr Harmon said a big deal the old Goodman Brothers Factory mhm very very interesting many thanks young lady you've done me a big favor goodbye there are lots of secrets in business never say a word about Mr Harmon's business or about his clients never to anybody but I didn't mean anything oh and I probably ruined another big deal hello Mr Harmon office this is Mr Harmon are there any messages nothing since you left Mr Harmon well I'm staying in the country for dinner I'll be in in the morning oh uh don't forget to lock up when you leave all right Mr Harmon good night leave wor that it's very important no good to write it down and then forget it [Music] black the office of George Harmon prominent realer was robed last night of $20,000 in cash and many valuable papers Mr Haron declares the loss is the fault of Barbara Hayes his secretary who is now in police custody pending arraignment extra extra bar accus of criminal negligence extra ,000 [Music] dages [Music] oh it must have been a dream he'd have fired me 50 times [Music] [Music] e [Music] [Music] [Music] [Music] [Music] [Music] [Music] [Music] [Music] [Music] [Music] good morning Mr Harmon's office is he there well I'm sorry but Mr Harmon's not here at the moment this is his secretary may I help you this is John warten when can I see him today according to his calendar he's free at 3:00 Mr whorton okay tell him I'll be in at 3 where can I reach you in case he's made another appointment main 4675 thank you I'll call you within an hour in case there's any change thank you bye goodbye [Music] good morning Miss a good morning Mr Harmon any mail Mr John whorton called and asked for an appointment at 3:00 anything on my calendar for then no there isn't all right and you have a lunch in date with Mr Anderson at the Cosmos Club at 12:30 and a chamber of commerce meeting at 2 right uh will you come in please and bring your [Music] [Music] book letter to Mr James P McDonald McDonald realy Corporation MacDonald McDonald wonder how you spell it better not interrupt now I after through Jim confirming our telephone conversation of yesterday I'm delighted to inform you that our listings show a number of Residential Properties of the kind you have in mind I am enclosing two copies of our current listings with warmest personal regards very sincerely yours and so forth that's all for now miss excuse me Mr Harmon yes is Mr McDonald's name MC or Mac oh I'm sorry it's mcy I'm glad you asked Miss Hayes please always ask me when you're not sure about something guessing is just a waste of time and I don't really bite little girls heads off when they ask questions oh I know you don't [Music] [Music] thanks [Music] Amin yes but he's busy just now had you an appointment no but I want to talk to him if you'll give me your name I'll find out if he can see you gmer Joe gmer may I ask what you want to see him about Mr gmer building I want by oh well let you sit down please excuse me Mr Harmon there's a Mr germer outside he has no appointment but he'd like to see you oh the big contractor we show him in by all means miss a Mr GMA will you come in please Mr Harman this is Mr GMA hello Mr won't you sit down thanks Miss Hayes uh Mr germer and I are going out to look over some property I'll sign that McDonald letter when I get back how long will you be Mr Harmon about 2 hours oh uh did I give you the enclosures well yes I have them right here okay see you later bye [Music] [Music] [Music] these are the Johnson Farm papers Miss Hayes file them please yes Mr [Music] Harmon [Music] Jame John here we are easy enough when you know [Music] how that's all for today Miss oh uh don't forget to lock up when you leave no sir I I hope everything was all right indeed it was just keep it up and I'm sure our association will be a long and pleasant oh thank you I'm so glad you pleas everything was fine good night Miss Good night Mr [Music] har [Music] [Music] there hold you [Music] [Music] the modern world is a world in which business plays an important part Office Buildings and office workers are a familiar site in every city and town so is the office secretary that alert efficient person who plays such a vital role in the world of business this is Jean Carol her day begins at 9:00 and she's at her desk on time promptness neatness oiness in her first minute Jean has displayed these attributes of a good secretary office supplies are the tools with which Jean works the orderly arrangement of her desk permits a quick check to see that she has enough supplies on hand for the day she takes out only those things she knows she needs with her place of business in order she helps to organize the day for herself and her employer by referring to to her invaluable calendar pad and from it typing up the daily appointment sheet this record indicates the names of various people who have appointments for the day it also lists memorandums or personal reminders for her employer the record is placed in Mr Williams desk before he arrives the new arrival is Marge Quinn office stenographer and Jean's coworker now let's clear up this distinction between a stenographer and a secretary a stenographer takes dictation transcribes and types she may also do billing and filing and operate office machine such as a duplicator or calculator or transcribing machine at times she may also operate the switchboard a secretary assumes much more responsibility than a stenographer and performs many duties that contribute to the success of the company as we shall see the calendar pad helps Jean to keep track of her many responsibilities and to establish a regular schedule at about the same time each day the morning mail is distributed sorting it is one of Jean's responsibilities she selects the unopened personal letters for Mr Williams from the business mail which was opened in the mail room Mr Williams has instructed her to open all his personal mail the care and precision with which he handles this routine assignment are again indicative of Jean's thoroughly competent approach to her job this takes a little longer than simply zipping the letters open but it minimizes the dangers of tearing the contents or accidentally throwing away a loose enclosure and of course enclosures are no longer loose after they've passed through Jean's hands in checking through the business mail she finds a letter which refers to some previous correspondents so she gets out the file on this in case Mr Williams might want it later and now the mail is in order good morning Mar good morning Mr Williams good morning Jean good morning Mr Williams I want to talk to Mr de Philadelphia will you call him for me at uh 11:00 why yes of course that's Peter du isn't it that's right and it's very important Jean makes a note of Mr Williams instructions on her calendar pad the good secretary doesn't rely on memory Jean will make sure that every item here is taken care of today two of them the itinerary and the checks can easily be attended to during the morning dictation period Mr Williams usually gives dictation at the same time each morning this period is an important part of Jean's daily routine she makes sure she has all her materials for taking dictation plus the itinerary the checks and the file folder she got out earlier leaving Marge to answer the phone and receive any callers Jean responds quickly she recognizes her responsibility to conserve her employer time it's another essential part of her job for all her other duties taking dictation and transcribing her notes is Jean's most important responsibility the foundation of Secretarial skill during the dictation period Mr Williams often takes up other questions of the day makes suggestions and gives impromptu instructions the secretary too uses this period to clarify any matters that need attention so that she need not bother him later foresight such as bringing the file which he thought he would need dependability in attending to many personal and business details such as making sure he signs checks these are qualities which make the secretary a real asset to her employer there you are now about this itinerary for my trip to Toronto I've decided to stop off at Cleveland on my way back that will be on the 28th can you rearrange this to allow me a day there very well I'll check on hotel and train reservations I think that will be all for now Jean oh uh by the way I saw Mr Carl he won't be in this afternoon uh make his appointment for uh 9:00 tomorrow morning Jean leaves the office without delay now she can revise her schedule and bring it up to date on the calendar pad she checks off the items that have been taken care of the appointment with Mr Carl is cancelled it becomes the first item on the next day's schedule for organizing her work is a continuing process from day to day and week to week the checks have been signed and the itinerary must be revised the itinerary is a schedule of times and places that make up a trip a hotel guide will supply the information Gene needs to arrange for Mr Williams to stay overnight in Cleveland knowing where to look for information and how to use it is part of Jean's job the secretary should be familiar with standard reference books like these by midm morning Jean is well along with her transcribing this period is another part of her very day but she is also receptionist to customers friends job applicants and salesman Jean knows how her employer wants her to handle these different kinds of callers in every case she is tactful courteous and poised since she cannot admit this salesman now she makes an appointment for him for the next morning the secretary's manner of handling callers directly influences their attitude toward the business the unexpected caller receives as courteous treatment as does Mr Richards who has an appointment caller whether expected or not usually interrupt other work but jean loses no time getting back to her organized routine call Peter duah yes proper use of the telephone is another must for a good secretary long distance please I want Philadelphia Quaker 1200 Mr Peter Dubois the last name is spelled du B o i Mr Arthur J Williams at Center 9000 is calling not only does the Secretary maintain a pleasant relationship with her employer and his business associates but she must be able to get along with her co-workers and occasionally give instructions to subordinates and supervise their work Jean is able to tell others what to do because she knows from experience what is required having been a general office worker before she became a secretary she's familiar with other phases of office work and she's always willing to help a fellow worker consideration for others is an important factor in good office miners Jean has carried through her daily routine very thoroughly and has kept up with her schedule as a result even a late Interruption like an unexpected call for dictation can be handled smoothly in this office there's no frantic last minute rush to wind up the day's work G is still at tough efficiency even under pressure of getting out a last minute letter she is calm and courteous Goodwill and understanding are part of her personality part of her job now with a rush letter transcribed and signed she winds up her day in a neat orderly manner the routine of one day carries over into the next before Je leaves she has a clear picture of what she is going to do tomorrow alert personable efficient our secretary leaves at the end of the day with a sense of accomplishment and of pride in her contribution to the world of business in which she plays such an important [Music] part here's a better way to put words on paper a remarkable electric typewriter the IBM selectric this is what makes it different an ingenious printing element that works faster than the eye can see watch it in action now in slow motion as it turns tilts prints the IBM selectric is versatile too from many different Snap-on snap-off elements you can select the best type style for the job and be ready to type again in seconds the IBM electric a typewriter is so different only the alphabet Remains the Same this man used to spend hours writing medical findings in long hand but the new IBM 224 dictating unit cured him of writer cramp this man used to trust countless details to memory the new IBM 224 never forgets anything [Music] this woman used to take notes while checking her merchandise but the new IBM 224 takes stock of things quickly and easily at only 28 o this new IBM dictating unit is so small and so compact that you can use it anywhere you think at home on trips and conferences and of course behind your desk whatever you do the new IB 224 can help you do it [Music] better this man used to be handcuffed by paperwork but the new IBM 224 dictating unit records his observations quickly and smoothly two car collision Highway 15 St 427 this woman used to spend hours taking stock of things but the new IBM 224 sizes up an inventory in no time at all I give you some overtime outs it this man used to trust countless details to memory but the new IBM 224 never forgets anything small and compact this new dictating unit fits a man whose job is bigger than his office simply because you can use it anywhere you think and anywhere for more information call your IBM representative now watch this pass play runs out of the eye formation with the fake to the handback off tackle as you can see they do a fine job of picking up it's a tough play to run now watch your left tackle I've got a dog on he still comes back and is able to pick up this man is planning an upset he Scouts the other team's plays pinpoints the we wies and errors and Records them on his new IBM dictating unit we against strong side this man is going to court but not before he gets the information and data he needs to plead his case notice how easily he records his finding on a new IBM dictating unit and why not all he has to do is talk to it 7171 Highway 19 dispatched to assist you I see a license please this man is investigating an accident but he doesn't waste time scribbling notes in long hand Wallace his observations are recorded quickly and smoothly on a new IBM dictating unit what's trouble this piece here the radius is off it's causing this man is checking production with his new IBM dictating unit close at hand he can record suggestions and ideas as they occur instead of trusting them to Memory at only 28 o this new IBM dictating unit is so small and so compact that you can use it anywhere you think at home on trips in conferences and of course behind your desk uh call your IBM representative he'll be glad to show you how it works this pass play runs out of the eye formation with the fake this man is working on a game plan he Scouts the other team's plays pinpoints the weaknesses and errors and Records them on his new IBM 224 dictating unit over the middle this man is going to court but not before he uses the new IBM 224 to record the information and data he needs to plead his case negative decision was handed down by the what's trouble this man is checking production with his new IBM 224 he can record suggestions and ideas as they occur instead of trusting them to Memory at only only 28 o this new IBM dictating unit is so small and so compact that you can use it anywhere you think at home on trips in conferences and of course behind your desk for more information about the new IBM 224 call your IBM representative this is the best thing that's happened to typing since electricity the IBM selectric typ writer instead of type bars there's an ingenious printing element that dances across the paper at incredible speed faster even than the eye can see now watch in slow motion as it turns tilts and prints this tiny printing element is also interchangeable simply remove one type style choose another from several distinctive type faces and click it into place takes only 5 seconds and you're ready to start typing again someday all typewriters will work like the IBM selectric but why wait this is where America's Peace of Mind begins Around the Clock Radar's electronic eyes watch the skies and report what they see to say defense system of the United States Air Force here is a sage Center on 24-hour alert at its heart is a computer developed by a research team from MIT and IBM working with the Air Force the sage computer speeds the information for Decisions by man in our missile age every scheduled flight across American Frontiers is recorded ahead of time on IBM Punch Cards then fed into the sage computer now the computer can draw a picture of what is supposed to be in the sky at any moment it continually Compares this expected picture with the real picture as seen by radar if a flying object does not belong it appears on this viewing screen there's one now at the right of the screen they call it a blip unknown flying object Friend or Foe within seconds the Air Force will know the officer fires a light gun at the Target flip this tells the computer to track the object at the launching site a longrange bowar missile is ready for firing now they ask the computer to calculate an intercept point x marks the spot where the bowar missile would meet the moving Target if fired immediately the officer in charge makes the final [Music] decision fire at the moment of launching the bowar missile receives instructions from the I BM computer as the missile screams toward Target radar keeps on tracking with electronic control the computer automatically adjusts the missile to meet any change in the Target flight There Is No [Music] Escape intercept this was a test one of many successful tests of the sage bowar security team our new system of air defense to be ready for the worst so that the worst will never happen America is now armed with instant electronic reflexes the sage computer made by IBM is another example of the vast new powers that man can achieve through the creative use of his mind strength for National Defense speed for informed decisions service for a growing America this is IBM freeing man's mind to shape the [Music] future this man used to spend hours writing medical findings in long hand but the new IBM 224 dictating unit cured him of writer cramp this man used to trust countless details to memory Jerry the new IBM 224 never forgets [Music] anything this woman used to take notes while checking her merchandise but the new IBM 224 takes stock of things quickly and easily at only 28 o this new IBM dictating unit is so small and so compact that you can use it anywhere you think at home on trips and conferences and of course behind your desk whatever you do the new IBM 224 can help you do it better IBM electric typewriters out sell all other electrics combined yet cost no more with an IBM electric you can type for an hour with less finger effort than you use in 3 minutes on a manual typewriter for increased office efficiency and for the world's most beautiful letters call your local IBM office tomorrow there's a new America in the making an America that has taught amazing new machines how to do man's bidding to bring man's future closer every day another electronic computer created by IBM goes to work in Industry science government or defense IBM computers solve in minutes problems that once took weeks months even years IBM's leadership in the surging computer field has created hundreds of new careers such as IBM applied science the IBM applied science representative consults with Executives shows them how IBM's electronic computers can solve their toughest problems if you are a mathematician physicist or engineer you can take part in making a new America call dunker 55341 or write IBM applied science 3625 West 6 Street Los Angeles when you were 9 years old your time was your own and then you grew up now there's never enough time yeah you've got to make the most of the time you have and you can with a new IBM 224 dictating unit while you're using it to clear your desk of letters memos reports or to put thoughts and ideas in order your secretary handles other work for you she's free to do a better job and so are you small and compact the new IBM 224 fits a man whose job is bigger than his office simply because you can use it anywhere you think anywhere whatever you do the new IBM 224 can help you make the most of your time so that more time is your own again